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Company registration

Company registration: Step by step guide

Articles

Setting up a company in India requires a structured process which is regulated by the Ministry of Corporate Affairs (MCA). The streamlined guide for entrepreneurs to navigate the registration process efficiently is as follows:

  1. Check name availability of company
    The first and the most important step is to check the existing company names to ensure that identical or same names are not registered.
  2. Reserve company name
    Entrepreneurs must propose a name (after thorough search) for their company through the RUN (Reserve Unique Name) option on the MCA portal. It’s advisable to submit two name options while ensuring compliance with MCA guidelines regarding uniqueness and acceptability.
  3. Obtain a Digital Signature Certificate (DSC)Since all filings with the MCA are done electronically, the next step is to secure a Digital Signature Certificate (DSC) for the proposed directors. This digital signature ensures the authenticity and security of online submissions.
  4. Acquire a Director Identification Number (DIN)
    Next, individuals intending to serve as directors must obtain a Director Identification Number (DIN). This unique eight-digit identifier, issued by the MCA, is essential for anyone holding a directorial position in an Indian company.
  5. Draft the Memorandum and Articles of Association
    The next step involves the drafting the Memorandum of Association (MoA) & Articles of Association (AoA). These essential documents outline the company’s purpose, authorized capital, member obligations, and internal management structure.
  6. File the Incorporation Application
    The incorporation application is submitted online using the SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) form on the MCA portal. This integrated form streamlines multiple processes, including:

    • Company incorporation
    • DIN allotment (for up to three directors)
    • PAN and TAN application
    • GSTIN application (if applicable)

    Along with the SPICe+ form, the MoA, AoA, and identity/address proofs of directors and subscribers must be digitally submitted.

  7. Verification and Issuance of Certificate of Incorporation
    The Registrar of Companies (ROC) reviews the submitted documents. If everything is in order, the ROC issues a Certificate of Incorporation, officially recognizing the company as a entity.

Conclusion

Registering a company in India is a multi-step process that has been largely digitized for efficiency. From securing digital signatures and director identification to reserving a unique name and submitting essential documents, each stage plays a crucial role in establishing a compliant business entity. By following these steps carefully, entrepreneurs can ensure a smooth and successful incorporation journey.